Supply Chain Security Guidelines for International Business Partners

Risk Assessment

We recommend that all business partners involved with L3 cargo periodically perform a risk assessment of their international supply chain in order to identify and correct gaps, vulnerabilities and weaknesses.

The risk assessment should be documented and performed at least on an annual basis to review the integrity of the international supply chain to correct any vulnerabilities. All areas of vulnerability should be clearly identified and corrective actions taken as needed to address those weaknesses.

The 5-Step Areas include:

  • A master list of all international supply chain partners
  • Identify all international supply chain routes, inbound and outbound
  • A threat assessment for each country in the supply chain
  • Vulnerability level for all supply chain business partners
  • Annual review and update


Business Partner Reevaluation

On at least an annual basis, we recommend that all L3 business partners re-evaluate their vendors and supply chain service providers to ensure the implementation and maintenance of security procedures and practices.

We suggest the following guidelines for verifying the implementation and maintenance of the following security procedures (if applicable):

  • Inspection of all containers and trailers prior to their departure from the shipping facility
  • Placement of high- security seals on all containers and trailers bound for the United States
  • Storing of loaded and unloaded containers and trailers within the confines of a gated and guarded facility
  • Documentation of departure and arrival of all visitors to the facility; issuance of visitor badges
  • Training of employees on identifying and reporting suspicious persons, activities and packages
  • Issuance of employee photo identification badges


Employee ID Controls

We recommend that all L3 business partners use the following procedures for identifying employees on the company’s premises.

Identification Badges

Issue photo identification badges to all employees. Require employees to display their photo identification badges at all times while on the company’s premises. This ensures that only authorized people have access to the facility and that unauthorized parties do not.

An employee who repeatedly fails to wear the badge should be subject to progressive discipline. If a badge is lost, the employee should notify the Human Resources department immediately.

The employee should be issued a new one, and the reissuance of the badge should be documented in the employee’s file. We recommend that you instruct employees to secure and protect their badges at all times and communicate that badges are the property of the company and must be returned when employment is terminated.

Uniforms

Employees working in the receiving and shipping area should be required to wear a color-coded, company-issued uniform for easy identification.



Physical Security

We recommend that all L3 business partners properly secure their facilities to prevent unauthorized access, cargo theft and tampering:

  • Access controls on all doors and facility access points
  • Monitored alarm system
  • Strategically placed cameras with active recording for at least 30 days
  • Security guards (if possible)
  • Visitor access controls and monitoring
  • Facility fencing and gate house (if possible)


Shipping Security

We recommend that all L3 foreign vendors, freight forwarders and third-party logistics providers to carefully secure the cargo shipping area and establish secure shipping practices. We suggest the use of the following shipping procedures.

Restricted Access

Restrict access to the shipping area to authorized personnel only. If possible, fence off the shipping area and issue color-coded vests or armbands to easily identify all authorized employees.

Correct Documents

Prepare, verify and transmit all shipping documentation with complete and accurate information.

Transportation Company

Before shipping any merchandise from the facility, verify that cargo is being released to the specified and authorized carrier on the shipping order.

Pre-Loading Verification

Stage all merchandise from the inventory near the loading dock area for verification. Perform a carton count and pallet count to verify that the counts match the documentation.

Verify that cargo descriptions and cargo labeling match the shipping documentation.

In the event of any shortage, overage, or cargo damage, reverify merchandise for any suspicious or unusual items and hold the merchandise pending further review and resolution of all issues.

Loading Verification

Inspect container for any anomalies and carefully load merchandise into the container.


CONTAINERS

Container and Trailer Security

We recommend that all business partners involved with L3 containerized cargo, carefully inspect all trailers and containers bound for the United States. Container integrity must be maintained to protect against the introduction of unauthorized material and/or persons. At the point of stuffing, procedures must be in place to ensure that containers are properly inspected prior to release.

We highly recommend the following inspection process for containers/trailers and tractors:

Containers/Trailers: (Inspect for Suspicious or Unusual Items, Compartments or Equipment)

  • Exterior – front/sides
  • Rear – bumper/doors
  • Front wall
  • Left side
  • Right side
  • Floor
  • Ceiling/roof
  • Inside/outside doors
  • Outside/undercarriage

Tractor: (If crossing an international border) (Inspect for Suspicious or Unusual Items, Compartments or Equipment)

  • Bumper/tires/rims
  • Doors/tool compartments
  • Battery box
  • Air breather
  • Fuel tanks
  • Interior cab compartments/sleeper
  • Fairing/roof
  • Fifth wheel area – check natural compartment/skid plate


Container and Trailer Seals

All business partners are required to use high-security seals on all L3 containerized cargo bound for the United States. All high-security seals used for the international transportation of products into the United States should be of the high-security type per ISO guidelines (ISO/ PAS 17712:2013).

 

Container Storage

We recommend all L3 business partners involved with L3 containerized cargo to use the following procedures for storing containers and reporting and neutralizing unauthorized entry into containers and/or container storage areas:

  • All containers should be stored within a gated, guarded and fenced portion of the facility. All stored containers (full and empty) should be listed on a container inventory log, including container number and seal number.
  • When storing empty containers within the confines of the facility, the empty containers should be backed up to a wall or cargo bay to prevent anyone from accessing or tampering with the container.
  • When storing loaded containers within the confines of the facility, a high security seal should be placed on the container doors.
  • To prevent unauthorized access, all stored and empty containers should be monitored at all times.
  • In the event that a suspicious object or person is found in the container storage area or if a container shows signs of tampering, the container should be immediately inspected, management contacted, and, if appropriate, official Customs authorities notified.


TRAINING

Security Training and Threat Awareness

We recommend that all business partners involved with L3 cargo deliver a formal supply chain security training program to all employees covering the following topics:

General Awareness Security Training:

  • Identification and reporting of suspicious persons
  • Identification and reporting of suspicious activity
  • Identification and reporting of suspicious objects and packages
  • Proper employee identification
  • Visitor controls
  • Computer security
  • Document and data security

Warehouse Shipping & Receiving Staff:

  • Monitor the loading/unloading of cargo
  • Container and equipment inspection
  • Verification of properly marked, weighed, counted and documented cargo against shipping/receiving documents
  • Verifying seals on containers
  • Detecting ,documenting and reporting shortages and overages
  • Proper storage of empty and full containers to prevent unauthorized access